1/07/2013

Dynamics GP 2013 Licensing changes

Overview

A new licensing model called “Perpetual Licensing” came into effect replacing the BE & AM Licensing structure.

Under the new licensing, the Business Essentials (BE) & Advanced Management (AM) are replaced with Starter Pack and Extended Pack.

Under the new licensing, Users are classified as Full User and Limited User CALs

The Starter pack includes 3 Full Users

Few La Carte modules like Smart list Builder, HR & Payroll, and customization pack so on

Modules


Starter pack


      Financial Management
      Human Resource Management, including the Self-Service Suite
      Supply Chain Management
      Workspace Collaboration
      Configuration and Development
      Business Intelligence & Reporting

Extended Pack Modules
 
 
Business Intelligence & Reporting (Unlimited Forecaster)
 
Supply Chain Management (additional modules)
 
Manufacturing Solutions
 
Project Management
 
Customer Relationship Management (not Dynamics CRM)
 
 
 
Business Portal and Management Reporter

Unlimited business portal users under starter pack

Unlimited Management Reporter users under starter pack

Full Users Vs. Limited Users

The activities of the users drive these two user types. 
 
Full users have full read and write access in the system. 
Limited users have full read access but limited write access, for specific areas like time entry and expense management. 
Be it web client, desktop client, it doesn’t matter for these users licensing. It’s by activity types.

For Existing Customers

This new licensing will affect the existing customers licensing (Customers on BRL & MBL). These customers are classified under
License Migration Transition Upgrade (LMT) 
License Credit Transition Upgrade (LCT).
 
LMT is applicable for customers with GP2010 or prior who have purchased prior to 1st Oct 2012. LCT is applicable for customers purchased the software on or after 1st Oct 2012.

With the LMT Upgrade, MBL and BRL are mapped to the Perpetual Licensing model to ensure that customers receive at least their current functionality plus the number of users.

The LCT Upgrade is conducted through a license investment credit aligned with the Microsoft Dynamics Licensing Transition Policy.

Even after the transition, Customers can continue to use their old versions but they cannot add new modules to the old versions.

Example for LMT:

If a customer purchased 10 user licenses before Oct 1st 2012 under BE, they will get Starter pack plus 7 Full user licenses. If they purchased under AM, they will get starter pack, extended pack plus 7 full user licenses. In both cases, balance to be paid to Microsoft is 0.

Example for LCT:

If a customer purchased 10 user licenses on or after Oct 1st 2012 under BE, they will get Starter pack plus 7 Full user licenses. If they purchased under AM, they will get starter pack, extended pack plus 7 full user licenses. In both cases, they have to pay for the licensing difference.
 
Note: This post is compiled based on my personal understanding of the licensing structure and intended for informational purposes only. Please let me know if any corrections are required to the post.