Differences Between PO Commitments and Encumbrances

For most of us who would like to understand the prime differences between PO Commitments and Encumbrance Management functionality, Here comes a great information from Dynamics GP partner Forums as was provided by C J Joven of Microsoft. 
Differences
1. Encumbrance tracks history in Great Plains while PO Commitments does not.
2. Encumbrance doesn’t integrate with Requisition Management only PO Commitments. You can still use Encumbrance instead of Commitments, but you can’t track against a budget within Business Portal Requisition Management until you create a PO in Great Plains.
3. Encumbrance requires all budgets to be entered for all open fiscal years but PO Commitment's budgets can be entered for any years you want to.
Similarities
1.They are initiated in the Purchase Order Entry window.
2. Budgets are for Purchase Orders only.
3. Can do multiple purchases simultaneously (mass).
4. Inquiries on current view.
5. No MC functionality.
6. Maintenance available.

Popular posts from this blog

Dynamics GP Fixed Assets GL Posting Batch Missing After Depreciation Run

Image
I got a call from a user who was seemingly worried about her monthly depreciation batch went missing from GL posting routine in the Dynamics GP Fixed Assets. I quickly took her desktop on Teamviewer Quick support and understood the problem she is facing. Let me explain the issue in detail before I tell you the solution. Dynamics GP Fixed Assets GL Posting Issue Issue The user ran the depreciation routine in Dynamics GP for November month through Dynamics GP | Financial | Routines | Depreciate All Assets. Till here, all was good. She then proceeded to FA GL posting routine. Dynamics GP | Financial | Routines | GL Posting. She could not find the batch in GL posting lookup. In other words, the monthly depreciation batch is not accessible for posting. She then ran the depreciation process again and this time when she went to GL posting window and tried processing, the system threw an error message as below There are no transactions matching these restrictions. ...
Read more

How to Enable and Disable Maintenance Mode in Dynamics 365 FO

Image
Maintenance mode in Dynamics 365 for Finance and Operations is required to be switched on for system administrators to make system changes that might affect system functionality. It is available for the safe use of the application. Only those users with Maintenance mode user role and system administrators roles can sign into the application till the time the mode is turned off. When the maintenance mode is switched off, there can't be changes made in certain areas of the system. Maintenance mode is required for activities such as activating financial dimensions, creating departments/cost centres, account structure activation and other system related functions. Enable and Disable Maintenance Mode  The easy way to enable and disable maintenance mode is using SQL query the D365 FO on premises is installed. Previously, Lifecycle services (LCS) used to have such an option for configuring the maintenance mode.  Maintenance mode can be changed from enabled to disabled ...
Read more