Restrict User Access to Dynamics GP during Maintenance

In SQL server, We have an option to restrict databases to single, restricted user or multi users. When we want all users to connect to database, the status would be Multi_User. In case we have a maintenance plan and expect the other users not log into the database under maintenance, We can set the database to Restricted user or Single user mode.

image

Restricted user mode allows connections to SQL server through any user ID which is a member of dbcreator, db_owner or sysadmin roles. In other words, Users like “sa” can log into the database and continue with maintenance activities.

I tried to test this option on Dynamics GP Application databases and It seems to work perfect in my tests. I find this useful when I have to do some maintenance routines and do not expect the users to be logged into the application while the maintenance is still on. Once my maintenance routine is complete, I can reset the status to Multi_user mode which then enables connections to Dynamics GP databases.

If we need to restrict users access to Dynamics GP completely including all companies, We can set the restricted user mode on all databases and if we want to restrict access to any particular company, We can always set the database in question to Restricted user mode.

To set the status of databases, We have two options.

1. Through SSMS or

2. Through a Query in SSMS

Through SSMS to set the status,  Right click the database, click properties and click options.

image

A message pops up to disconnect any open connections apart from SSMS and click yes to it

image

Prior to this exercise, Make sure your users are all logged out. Once the maintenance is done, come back to the same screen and set the status back to Multi User.

Would expect some feedback from our community just to make sure there is no added risk doing this as i haven’t yet applied this anywhere before.

Note: This is for informative purposes only and do not apply it without proper backups in a production environment. Also Please do not change the status while other users are logged into Dynamics GP and this would adversely affect their active GP session immediately.

Popular posts from this blog

Dynamics GP Fixed Assets GL Posting Batch Missing After Depreciation Run

Image
I got a call from a user who was seemingly worried about her monthly depreciation batch went missing from GL posting routine in the Dynamics GP Fixed Assets. I quickly took her desktop on Teamviewer Quick support and understood the problem she is facing. Let me explain the issue in detail before I tell you the solution. Dynamics GP Fixed Assets GL Posting Issue Issue The user ran the depreciation routine in Dynamics GP for November month through Dynamics GP | Financial | Routines | Depreciate All Assets. Till here, all was good. She then proceeded to FA GL posting routine. Dynamics GP | Financial | Routines | GL Posting. She could not find the batch in GL posting lookup. In other words, the monthly depreciation batch is not accessible for posting. She then ran the depreciation process again and this time when she went to GL posting window and tried processing, the system threw an error message as below There are no transactions matching these restrictions. ...
Read more

How to Enable and Disable Maintenance Mode in Dynamics 365 FO

Image
Maintenance mode in Dynamics 365 for Finance and Operations is required to be switched on for system administrators to make system changes that might affect system functionality. It is available for the safe use of the application. Only those users with Maintenance mode user role and system administrators roles can sign into the application till the time the mode is turned off. When the maintenance mode is switched off, there can't be changes made in certain areas of the system. Maintenance mode is required for activities such as activating financial dimensions, creating departments/cost centres, account structure activation and other system related functions. Enable and Disable Maintenance Mode  The easy way to enable and disable maintenance mode is using SQL query the D365 FO on premises is installed. Previously, Lifecycle services (LCS) used to have such an option for configuring the maintenance mode.  Maintenance mode can be changed from enabled to disabled ...
Read more